Microsoft Teams Shared Space licensing

Microsoft Teams supports hybrid work scenarios and enables users to work in flexible spaces. The Microsoft Teams Shared Space license designate certain devices including Teams Phone devices deployed in common areas, Teams panels, desk docks, and Android mobile phones as shared devices and license the extra software running on them with a shared use model. Prior to April 2026, this license was called Microsoft Teams Shared Devices license.

Aside from Teams devices, a single $8 Shared Space license can be used to enable 4 bookable desks or bring your own device (BYOD) rooms. When a Teams Shared Space license is provisioned for a bookable desk or BYOD room, the admin will see three additional $0 Microsoft Teams Shared Space - Single Space licenses that can be allocated to three additional bookable desks or BYOD rooms. For more information, see Microsoft Places overview.

Use for BYOD rooms

The Teams Shared Space license includes BYOD rooms, such as focus or huddle rooms. Associating a Teams Shared Space license or Teams Shared Space – Single Space license to these room accounts enables valuable usage analytics in Teams Rooms Pro Management portal and Places Management Web app. These usage reports can help IT teams optimize BYOD rooms throughout the organization and gain valuable intelligence for planning and budgeting. Additionally, autorelease can be enabled for BYOD rooms to optimize utilization when no one checks in to a room reservation.

Customers who use a Teams Shared Space licensed device in a BYOD room, such as a Teams panel, are already granted access to autorelease capability and usage analytics for the BYOD room. No additional Shared Space - Single Space license is required.

Use for bookable desks

In April 2026 individual desk booking changed from a per-user to a per-space licensing model. Instead of requiring a Teams Premium license for users to book a desk, either a Teams Shared Space or Teams Shared Space - Single Space license can be applied to an individual desk to make it bookable by any Teams user in the organization. IT admins can view usage analytics for bookable desks on the Teams Rooms Pro Management portal as well as the Places Management Web app.

Use for Teams devices

Teams Shared Space license can be used for the following Teams device types:

·         Teams Phone devices deployed in common areas

·         Teams panels for BYOD rooms

·         Desk dock for bookable desks

·         Android mobile phones as shared devices

Note that each license enables one device. When a Teams Shared Space license is used for a device, you cannot use it to acquire additional Shared Space - Single Space licenses for BYOD rooms or bookable desks.

For information about other Teams add-on licenses, see Microsoft Teams add-on licenses.

The Microsoft Teams Shared Space license includes the following service plans:

• Microsoft Teams Phone (Previously known as Phone System)
• Microsoft Intune P1
• Exchange Online Plan 2 (Cloud-based voicemail capabilities only)
• Specialty devices
• Managed Space

*Teams Phone is not included in Microsoft Teams Shared Space – Single Space license; all other service plans are included.

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Teams Shared Space license availability

The Teams Shared Space license is available to purchase worldwide to commercial, public sector, GCC, GCC High, and DoD tenants.

To purchase the Teams Shared Space license, you can choose your preferred purchasing channel: EA, EAS, EES, CSP, Web Direct, MCA - Customer led, and MCA - Partner led.

Acquire Teams Shared Space licenses

Purchase the Teams Shared Space license in the Microsoft admin center.

1. In the Microsoft 365 admin center, go to Billing > Purchase services.
2. Find the Purchase from Microsoft section, and select View products.
3. Select the Collaboration and communication filter.
4. In the product list, find Microsoft Teams Shared Space, and select Details.
5. Enter the number of licenses you need and the billing frequency.
6. Select Buy.

Related articles

The following articles help you set up the various devices that use the Teams Shared Space license.

• Licensing updates extend access to advanced capabilities in Microsoft Teams and Microsoft Places
• Set up common area phones
• Microsoft Teams panels
• Set up an Android mobile phone as a common area phone
• Set up BYOD rooms