Microsoft supports electronic invoicing in Business Central through the E-Document app, a standardized framework available across all localizations. In addition, users can install specific connectors to integrate with external e-invoicing exchange services. Country-specific requirements are delivered through dedicated E-Document localizations tailored for each supported market.
This FAQ answers some of the key questions about electronic invoicing.
Note
Tradeshift integration is no longer supported in Business Central and is planned for deprecation. Instead, try using the new E-Document functionality in Business Central https://aka.ms/bcedocuments.
General
Do I need to use default connector?
No, Business Central supports various connectors, allowing users to choose the one that best fits their needs.
What are supported connectors?
The built-in support of PEPPOL uses APIs provided by Avalara, B2BRouter, Continia, Logiq, Pagero, and SignUp. New connections are planned for near future.
Which is last version of PEPPOL supported by Business Central?
The last version of PEPPOL supported by the default version of Business Central is PEPPOL BIS 3.0. But you can also find local versions in specific localizations.
Does Business Central support formats other than PEPPOL?
Yes, Business Central supports other formats based on specific local requirements, but they aren't part of W1.
How do I choose the connector to use?
You install and choose the connector from the E-Document Services page. Learn more in Set up the E-Documents connector with external endpoints.
When I decide which connector I want to use it this usage already included into Business Central subscription?
Connectors are already technically enabled, so there's no need to develop them yourself. However, you must have a contract with the respective service provider. Using the service might incur extra costs.
Can I use different e-document formats if my customers have varying preferences for the required format?
Yes, you can. You’re able to assign a specific e-document format to each customer based on their preferences. However, you can't use multiple formats simultaneously for the same customer. To support different formats, create separate E-Document Services, each configured with the desired format. Set up workflows for each service and link them to corresponding Document Sending Profiles. Finally, assign the appropriate Document Sending Profile to each customer. This setup ensures that each customer receives e-documents in their preferred format while maintaining consistency per customer.
Is there a log with all changes and communication with external services?
Yes, each e-document includes two types of logs; The Document Log, which records the creation and processing of both e-documents and standard documents in Business Central for auditing purposes across sales and purchase flows, and the Integration Log, which captures the communication between Business Central and external services — such as sending and receiving documents, status updates, and other integration-related activities.
Localizations
What about supported formats in Denmark?
For Business Central users in Denmark, Business central supports both OIOUBL and PEPPOL formats.
What about the e-invoicing requirement in Germany?
For Business Central users in Germany, Business Central currently supports PEPPOL, XRechnung (UBL only), and ZUGFeRD formats.
What about supported formats in Belgium?
For Business Central users in Belgium, Business Central supports PEPPOL format as required.
What about supported formats in Spain?
For Business Central users in Spain, Business Central supports FacturaE format.
What about e-invoicing in Mexico, India, and Italy?
Business Central currently supports e-invoicing in these three countries/regions. However these e-invoicing features aren't based on new E-Documents framework and Microsoft has a plan to migrate them to new framework in the next period.
What about e-invoicing in Australia and New Zealand?
E-invoicing in Australia and New Zealand isn't enforced by law. However, companies are highly encouraged to use e-invoicing and Microsoft enabled PEPPOL PINT A-NZ format with 2025 release wave 1.
Does Microsoft support other localizations?
Microsoft supports e-invoicing localizations in countries/regions with official localization, based on regulatory enforcement dates for B2B transactions. For other non-Microsoft localizations, find localization on AppSource.
Development
Can I extend E-Documents?
You can easily extend this functionality Learn more in Extending the e-documents functionality.
Can I create my own connector or localization?
Yes, you can. Learn more in Extending the e-documents functionality.