Sensitivity Label Translation

Hi Lordmemphis Microsoft Purview sensitivity labels and policy tip messages do not automatically translate into users’ local languages. Here’s how you can handle localization:

Localizing Sensitivity Labels

Currently, Microsoft requires you to manually provide translations for sensitivity labels using PowerShell. This means adding localized display names and descriptions for each language you want to support.

You can do this using the Set-Label cmdlet from the Exchange Online PowerShell module.

For example:

Set-Label -Identity "Confidential" `
  -LocaleSettings @{ 
    "fr-FR" = @{ DisplayName = "Confidentiel"; Tooltip = "Ne partagez pas ce contenu." };
    "de-DE" = @{ DisplayName = "Vertraulich"; Tooltip = "Nicht weitergeben." }
  }

This ensures that users see the label names and tooltips in their preferred language in supported Microsoft 365 apps.

For details, see the official cmdlet reference here: https://learn.microsoft.com/powershell/module/exchange/set-label?view=exchange-ps

Localizing Policy Tip Messages

Custom policy tip messages (such as prompts or justification messages) do not support built-in localization.

The recommended workaround is:

• Create separate label policies per language or region.
• Customize the policy tip message in the local language in each policy.
• Scope each policy to the appropriate user group (e.g., by country or language).

More on label publishing here: https://learn.microsoft.com/microsoft-365/compliance/sensitivity-labels#publish-sensitivity-labels

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