Integrate Power automate with azure runbooks when a user submits response on Microsoft forms.

Hi Nagaraj Kadade,

Thanks for posting question in Microsoft Q&A portal.

Yes, you're on the right track, and yes it can be achieved integrating the Microsoft forms to Power Automate and runbooks.

considerations:

1.Microsoft Forms does not have a native direct integration into Azure Automation runbooks. You must use an orchestration layer either Power Automate or Azure Logic Apps to:

• Capture the form submission
• Transform or map the answers into parameters
• Call the runbook via webhook or the Azure Automation API/connector

 Additional considerations arise if your runbooks need to reach firewall-protected resources (for example, Azure Storage) or if you require enterprise-grade retry policies and monitoring.

Azure Portal GUI Steps

1. Verify your runbooks in your Azure Automation account are published and tested to start/stop VMs by accepting input parameters (Tag Name, Tag Value, Operation).
2. Create a webhook for each runbook In Power Automate

• In the Azure Automation account >go to Runbooks > select runbook >go to Webhooks > Add Webhook.
• Copy the generated URL (it includes the authentication token)
• Define the parameters mapping. 3.In Power Automate
• Create a new Automated cloud flow.
• Trigger-When a new response is submitted (Microsoft Forms).
• Action-Get response details (Microsoft Forms) – select Form ID.
• Action-HTTP (built-in)
• Method: POST
• URI: <your runbook webhook URL>
• Headers: Content-Type: application/json
• Body: {
• "TagName": "Environment",
• "TagValue": "@{body('Get_response_details')?['yourQuestionField']}",
• "Operation": "@{body('Get_response_details')?['startOrStopField']}"
• }
• Save and test by submitting the form.

Referral documentations:

https://learn.microsoft.com/en-us/azure/automation/learn/automation-tutorial-runbook-textual#add-code-to-start-a-virtual-machine

https://learn.microsoft.com/en-us/azure/automation/automation-webhooks?tabs=portal#create-a-webhook

Yes, there are better/alternative way to achieve this

1.Power Automate ➝ Azure Function ➝ Runbook (via REST API)

• Power Automate sends data to a secured Azure Function.
• Function validates the request (e.g., user, action, input).
• Then it calls the Runbook via REST API or triggers it with hybrid worker

2.Logic App (Standard or Consumption) ➝ Azure Runbook (via API or connector)

 Yes, we can also integrate this solution with logic app. prefer Azure Logic Apps

a. Create a Logic App with the same trigger When a new response is submitted.

b. Use the built-in Azure Automation connector “Create job” or an HTTP action to call the webhook.

c. If you need:

• More complex workflows
• Built-in Azure connectors

Better error handling & retry policies

You can use Logic App instead of Power Automate, especially for enterprise-grade solutions.

Please refer below documentation for azure automation related issues:

Explore Azure Automation with DevOps - Training | Microsoft Learn

Please feel free to post your questions here. I'm happy to assist you!