Azure Data Explorer - Automating Dashboard Sharing with Multiple Users

Question

Azure Data Explorer - Automating Dashboard Sharing with Multiple Users

Dear Community,

I have multiple Azure Data Explorer dashboards that need to be shared with different users. The process for managing permissions is outlined well - Manage permissions, but adding around 50+ different users to each dashboard manually seems tedious. Is there an automated method to accomplish this? Any suggestions would be appreciated.

Chandra Boorla 15,425 Reputation points Microsoft External Staff Moderator

2025-06-09T18:11:52.2633333+00:00

@Soujanya Maniyambakam Balakrishna

Just checking in to see if the below suggestion helped. If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.

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Chandra Boorla 15,425 Reputation points Microsoft External Staff Moderator

2025-06-09T18:11:52.2633333+00:00

@Soujanya Maniyambakam Balakrishna

Just checking in to see if the below suggestion helped. If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.

Answer 1

@Soujanya Maniyambakam Balakrishna

You're absolutely right, manually assigning permissions to 50+ users across multiple Azure Data Explorer dashboards can be tedious. While the built-in “Manage permissions” UI works well for small-scale scenarios, for your use case, automation or group-based access is definitely the way to go.

Currently, Azure Data Explorer does not provide a direct built-in feature to automate bulk sharing of dashboards. However, there are a few strategies you can consider to streamline the process:

Recommended approaches for automation:

Use Azure AD Groups (Recommended) - The easiest and most scalable method is to:

Create Azure Active Directory (AAD) security groups.
Add your users to the relevant group(s).
Assign permissions to the group once per dashboard.

This way, you manage user membership centrally in AAD, and avoid repeating permissions assignment for every user and dashboard.

Automation via REST API (Partial Support) - As of now, Azure Data Explorer dashboards support exporting and importing via the Kusto Dashboards API. While permission management is not directly exposed via REST or ARM templates, you can:

Automate dashboard deployment using dashboard JSON definitions.
Use Azure RBAC at the cluster or database level to control access to underlying data (if that helps your scenario).
Track updates on Manage permissions to share a dashboard for future automation capabilities.

Feature Request (Optional) - If fine-grained dashboard permission automation is critical to your workflow. Appreciate if you could share the feedback on our feedback channel. Which would be open for the user community to upvote & comment on. This allows our product teams to effectively prioritize your request against our existing feature backlog and gives insight into the potential impact of implementing the suggested feature.

I hope this information helps. Please do let us know if you have any further queries.

If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.

Thank you.

Soujanya Maniyambakam Balakrishna 0 Reputation points

2025-06-05T10:53:48.97+00:00

@Chandra Boorla

Thank you for the response. AAD is also the idea we are playing with, but wanted to know if any bulk automation was possible.
I would consult within the team share the feedback on the channel. Dashboard permission automation would be a very helpful and handy feature for us as our dashboards would only increase.
Chandra Boorla 15,425 Reputation points Microsoft External Staff Moderator

2025-06-05T18:08:33.38+00:00

@Soujanya Maniyambakam Balakrishna

Thank you for the update!

Glad to hear you're already considering Azure AD Groups, that's definitely the most effective and scalable approach available today for managing access to Azure Data Explorer dashboards.

You're absolutely right that having built-in support for automating dashboard permissions would be a highly valuable feature, especially as the number of dashboards grows. I appreciate you checking with your team internally for sharing the feedback on the channel.

If the suggestions above helped answer your query, do click Accept Answer and Yes for was this answer helpful. If you have any further questions, do let us know, as your feedback is valuable and can assist others in the community facing similar issues.

Thank you.
Chandra Boorla 15,425 Reputation points Microsoft External Staff Moderator

2025-06-10T17:09:16.6833333+00:00

@Soujanya Maniyambakam Balakrishna

Just checking in to see, if the suggestions above helped with your scenario around automating dashboard sharing, especially regarding the use of Azure AD groups and potential workarounds for bulk permission management.? As your feedback is valuable and can assist others in the community facing similar issues.

If you have found a resolution to your issue, we would appreciate it if you could share it in the thread to benefit others.

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Azure Data Explorer - Automating Dashboard Sharing with Multiple Users

1 answer

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